Receptionist

MAIN PURPOSE

Answering of the switchboard and directing calls to correct the department or person.

RESPONSIBILITIES

General

• Data capturing- capture invoices that were invoiced the previous day from dispatch.
• Filling of invoices- done daily.
• Collection of PODS’- once a week from sales counter to send all POD’S, record all POD’S on system.
• Messages- make sure all messages are given correctly and a record is kept e-mail relevant person.
• POD’S or invoices requested must be recorded in a book and signed for by that person requesting them (copies should be made and original back in the file).
• Pull out all POD’S, stamp to certify that they are correct and sign.
• Telkom & Switchboard fault reporting- when there is a fault on one of the telephone line’s report it by sending an e-mail or phone IT department at Head office.
• Assisting with POD’s when requested by different departments. ...