Projects & Office Administrator: Coordination & Records

Responsibilities

• Filing, document management, and maintaining company records.
• Managing emails, telephone communication, and correspondence.
• Capturing data and maintaining administrative registers.
• Assisting with quotations, invoices, project administration, procurement documentation, and filing systems.
• Scheduling meetings, appointments, and maintaining calendars.
• Drafting meeting agendas, preparing meeting packs, taking minutes during meetings, distributing minutes, and maintaining records of meetings and resolutions.
• Assisting management with reporting, project documentation, communication, and follow-up actions arising from meetings.
• Maintaining confidentiality of company information and documentation.
• Supporting construction and operational teams with administrative and coordination functions.
• Managing office supplies, stationery, and general office support act...