Operations Team Assistant

Job Description Summary

Responsible for the coordination of administrative tasks in the assigned assets, assuring the correct invoicing and expenses with a focus on opex control and suppliers. Acting as the link between Finance and Operations, as well as the main point of contact for the external accounting agency and suppliers.

Key Role Responsibilities

• Invoicing of third parties
• Rent concession control
• Coordinate the registration of suppliers in the company system
• Process POs in Yardi from all departments such as Maintenance, Marketing, Sales, Operations, Purchasing, etc.
• Process Accruals when invoice is not registered
• Monitor the payments management software (Stripe) and do the cash balance
• Track account payables
• Manage security deposits and refunds
• Monitor the main KPIs of the assets
• Lead the reporting to the outsourced accounting provider
• Completes a variet...