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Meeting Planner

American Academy of Pediatrics

Itasca, Illinois, United States Full-time July 08, 2026
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Vacancy Description

TITLE: 

Meeting Planner

REPORTING RELATIONSHIP: 

Director, Meeting & Travel Services

BASIC FUNCTIONS:

Manage meeting services activities for assigned live and virtual American Academy of Pediatrics (AAP) continuing medical education (CME) courses and other meetings, including Specialty Courses and Practical Pediatric Courses. 

DUTIES AND RESPONSIBILITIES:

  • Manage logistics for all assigned meetings, including function space assignments, food and beverage planning, transportation, rooming lists, audiovisual requirements, security, and temporary help.
  • Serve as primary on site AA Representative for assigned AAP meetings.
  • Cultivate and manage hotel and vendor relationships pre-event and onsite, maintaining proactive communications and establishing clear expectations.
  • Develop, track, and manage CME course budgets, including expense forecasting, audiovisual pricing analysis, invoice tracking, and reconciliation for assigned...

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    Vacancy Details

    Location Itasca, Illinois
    Country United States
    Type Full-time
    Category Business Operations Specialists
    Posted July 08, 2026

    About American Academy of Pediatrics

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    American Academy of Pediatrics

    Itasca, United States

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