Coordinator - Service

Description

Objective

Position performs administrative duties for the Service Department of the Engine or Heavy Equipment Shop. The Administrative Assistant files, answers phones, and performs other clerical duties as required. Duties also include processing orders and time cards, processing invoices from suppliers, maintaining records, updating service manuals, and maintaining office supplies.

Responsibilities

• Performs the general secretarial duties of the department including such items as typing, filing, copying, telephone coverage, mail, greeting and assisting customers, and other clerical functions as assigned.
• Completes the coding of expense sheets, completes and processes outside purchase orders, and orders parts. Is also responsible for completing Performa invoices and collecting COD invoices. Updates COD jobs daily to ensure all time, outside work, parts and shop supplies are applied. Obtains manager’s approval and files all...