Executive Assistant

Executive Assistant – Provide dedicated administrative and operational support to multiple U.S.-based Vice Presidents. This role is based in Manila but focuses entirely on U.S. operations, coordinating travel, logistics, and onsite needs when U.S. executives visit the Manila office.

Responsibilities

• Complex Expense Management: Lead in Concur, managing heavy expense reporting and reconciliation for multiple U.S.-based VPs.
• Travel & Logistics: Proactively manage complex domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and international hotel RFPs as necessary.
• U.S. Calendar Coordination: Manage Outlook calendars across multiple U.S. time zones, ensuring seamless support for multiple U.S.-based VPs.
• AI-Forward Productivity: Leverage tools like ChatGPT and Gemini to enhance productivity, draft executive correspondence, and streamline administrative workflows.
• Onsite Execut...