Administrative Assistant

Description We are looking for an organized Administrative Assistant to support daily office operations in Irvine, California. This Contract position will serve as a key point of contact for visitors, phone inquiries, and administrative requests while helping maintain a detail-oriented and welcoming workplace. The role also partners closely with project accounting and internal teams to keep records, documents, and office processes accurate and on schedule.

Responsibilities:
• Manage the front desk by answering incoming calls, welcoming guests, directing inquiries, and ensuring messages and deliveries are handled efficiently.
• Keep reception, meeting spaces, and shared hospitality areas presentable and ready for visitors, staff meetings, and client interactions.
• Support mailroom and shipping activities by coordinating incoming and outgoing packages, certified mail, and delivery tracking.
• Provide day-to-day administrative assistance through meeting coordination,...