Admin Assistant cum Receptionist (MANDARIN SPEAKER)

Responsibilities

To manage the telephone system to receive incoming calls to establish caller’s identity, nature of business and forward to the respective recipients.
To attend to facsimile transmissions, mails and messages and forward to the respective recipients.
To attend to visitors, establish their identity, nature of business and assist in any way possible.
To manage the usage of meeting rooms and necessary requirements (equipment, stationery, beverages, etc)
General office administration- prepare documents (circulars, correspondence, purchase orders, etc).
Coordinate the dispatch and courier services.
Manage general office groceries supplies.
To ensure cleanliness and tidiness within the office (overall), pantry, meeting room, photocopier / mailroom and reception.
To ensure office equipment and facilities are functional.
To carry office equipment and facilities are functional.
To carry out and maintain good admin filling system.